FREMONT, CA: The European Union's General Data Protection Regulation (GDPR) ensures the privacy of and security of customers' data. These regulations brought about several changes in the way a company manages and processes its customer data. The law which looks to address the growing issues of unethical use of personal data for business gains and other profits has given a hard time to businesses in the European market. Although compulsory, many companies are finding it difficult to find their footing among the strict regulations.
DataGrail survey has stated that only half of the companies reported compliance by the first deadline. This slowness can be attributed to the costs associated with making the compliance-related transition which is resource-intensive and time-taking. Third-party service providers have come up with effective solutions that enable companies to evaluate and implement GDPR compliance. Here are a few points that CIOs should note before opting for software solutions among the many available today.
• Well-Rounded Features
The digital age has opened up several channels through which companies accumulate data. These disparate channels make it challenging to maintain compliance. A solution that can effectively discover and integrate data from all the sources and bring it to a centralised architecture is the ideal one. Fragmented data leads to gaps in the implementation of checks and rectifications, which could lead to difficulties in managing and processing. When the data is collected and managed through a comprehensive and unified platform, all the features of compliance can be assessed, and effective implementation of the policies can be guaranteed. Thus, CIOs should prioritise a solution that allows them to bring all features of compliance onto a single point and therefore support fast enforcement.
• Optional Accessibility
Privacy and data protection become achievable when accessibility is limited. Depending on the role of individual employees in a firm, there should be optional access to critical customer data. Only those who are directly involved with data processing should be granted open access. A solution which has features of role-based access has a definite edge over one that doesn’t. The solution prevents unwanted entry of individuals and thus eliminates risks.
• Transparency and Compliance
It is imperative that CIOs examine the service providers for all its capabilities and tools before subscribing to them. The companies should ideally be in a position to absorb the minor changes to the regulations in the near future as well.A careful look at reviews for the service providers' offerings from other client companies gives real insights into the effectiveness of the solutions. Thus, before making a decision, CIOs should read accounts from previous clients.
Empowering customers to decide what happens to their data, how long it is stored, how often it is backed up, or how frequently it is accessed and by whom makes compliance proactive. CIOs should make it a point to choose solutions that have the ability to enforce agreements as per the choice of consumers. When the choice lies in the hands of customers, companies can automate compliance to policies and be assured of maintaining the highest level of conformity.
• Tools to Prove Compliance
One of the most crucial duties of a GDPR compliance solution could be that of proving compliance. While many of the available solutions effectively streamline and implement compliance, not all have the feature that allows a company to prove GDPR compliance. Dedicated and accountable solutions must possess mapping and auditing capabilities that are designed to review readiness and report matters in a highly detailed manner. CIOs should always be in a position to demonstrate compliance whenever required.
• Encryption and Risk Detection
CIOs ought to have clarity regarding the importance of security when it comes to compliance. A solution that has been developed from scratch with the right perspective to security is a perfect fit. Thus, a solution must be encrypted from end-to-end. Built-in encryption helps companies mitigate risks and assures about the fact that there are no chinks in the software that could make compliance vulnerable. Risk detection facilities are also a significant part of GDPR compliance toolkits. When one can detect risks promptly, compliance becomes simpler, and protection comes by default.
• Exclusive Solutions
The regulations under GDPR are extensive. CIOs must realise that it is difficult for technology vendors to come up with a solution that can address all their concerns with a single suite of products. In some cases, it is a wise decision to segregate the compliance tasks and select specialised and dedicated solutions. This flexibility in approach empowers CIOs to have the best capabilities at the same cost while ensuring impactful measures.
Technology-based service providers are ready to help companies in Europe deliver GDPR compliance goals. Tackling the stringent rules is challenging, but with these solutions, CIOs can build compliant infrastructure within the enterprises and power rapid transformation. Every company in the European market is bound to comply with these norms, and non-compliance can invite severe penalties. As the stake on privacy increases every other day in the digitalized business environment, intelligent strategies can determine the success of firms in adopting and excelling in GDPR compliance.