What are the Important Features of a Virtual Collaboration Tool?

CIO Review Europe | Tuesday, February 23, 2021

Due to the high demand for virtual collaboration, various platforms are applying new integration opportunities with video-conferencing software and other types of advanced collaboration tools. 

FREMONT, CA: Virtual collaboration software has become a necessary tool for companies of all sizes as businesses completely migrate to online operations and teams to remote work environments. Remote employees need access to cloud-based services to keep business going as standard, allowing collaboration, supporting project workflows, and promoting connectivity across all business levels.

Here is a list of the features that should be included in the virtual collaboration software toolkit based on the experience using different types of virtual collaboration tools both for internal purposes and while assisting the customers in incorporating and using theirs efficiently:

Cloud-Based File Storage

Marketers should have a go-to place where completed files can be accessed securely — everything from final content and master PDFs to artistic materials that are ready to use. A cloud-based file storage space can enable remote team members to quickly retrieve the materials they need to publish online, submit to through marketing campaigns, or forward them to the sales and support teams.

For shared file access and document management inside and across teams, companies that integrate G Suite products, like Gmail and Google Docs, into their regular operations also depend on Google Drive. Users can simultaneously view and edit shared documents in real-time using Google file forms, with their updates automatically stored in the cloud.

Cross-Functional Collaboration

In order to facilitate their cross-departmental tasks around the enterprise, marketing departments may also use these resources. Marketers will streamline the delivery of their material and collateral for sales and support teams with the ability to submit and distribute documents through cloud-based applications quickly. In only a few clicks, files can be imported, organized, and exchanged, with multiple users collaborating seamlessly within these documents.

Quip may also be chosen as a virtual collaboration tool for marketing and sales teams who spend most of their time using Salesforce tools. Like Google Docs, Quip offers team members a cloud-based workspace to communicate in real-time on shared documents, with the extra benefit of integrating with Salesforce CRM.

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