Shipamax
AI-Powered DMS for Logistics and Supply Chain

Despite the extensive use of electronic document management systems (EDMS), there’s a growing necessity for the EDMS category to expand beyond mere data storage to address the more prevalent problems of today. Siloed and unstructured data stuck in legacy systems hinder the seamless exchange of information, leading to low operational efficiency. On the other hand, the popularity of EDMS continues to grow and has brought about an increasing need for segmentation. Take, for instance, the logistics and supply chain segment which is an 11 trillion USD industry that accounts for 12 percent of global GDP.

Operational nuances in the logistics and supply chain sector mean that there’s a great benefit to using a specialized system. Further, with the increasing complexity of supply chain, organizations are facing a labyrinth of challenges—unprecedented disruptions, stricter compliance mandates, surging costs, and growing consumer expectations—making their operations more competitive and intricate than ever. Logistics is therefore a perfect match for advanced EDMS technologies.

That’s where Shipamax comes in. Shipamax offers a comprehensive AI-powered EDMS to convert unstructured data (think PDFs, images, scans) into machine-readable formats that can help automate manual and recurrent tasks for logistics and supply chain companies. A popular use case is the automatic audit & reconciliation of Accounts Payable Invoices.

The London-based technology company is at the forefront of ‘contextual understanding’ innovation and makes it simple for intermediaries, manufacturers, retailers, and other supply chain members to leverage its technology to enhance document management.

Intelligently Automating Document Management

Jenna Brown, CEO and Fabian Blaicher, CTO, founded Shipamax back in 2016. Realizing the extensive manual processes and paperwork involved in the logistics vertical, the duo started developing document management solutions for bulk shipping operations. They saw a huge gap between what was possible and the status quo. Fast forward to today, Shipamax provides EDMS that caters to the entire supply chain, empowering businesses to improve the efficiency of their everyday operations. What makes Shipamax’s DMS highly efficient and reliable is the combination of three key ‘modules’—“Translate”, “Automate” and “Resolve”.

Translate uses AI to understand the context of documents and automatically classifies them. It can even split them and extract the relevant data.

In any typical logistics organization, a substantial number of shipment invoices are routinely received for each job. After employees manually check the document’s content, they search their TMS and ERP systems for the related shipment and compare their accrued costs to those on the invoice. This manual process can take up to 10 minutes or more, with companies estimating they spend anywhere between $1-$20+ to process an invoice.

The Automate functionality uses intelligent automation to take that data and automate manual activities, such as reconciling AP invoices, populating customs declarations, and more, thereby eliminating time-sapping work. Using Shipamax enables organisations to automatically classify documents, extract the data, and audit the costs without the need for human intervention in the process, improving operational efficiency, and reducing errors. “Shipamax complements numerous existing document management systems. There are some excellent document management solutions available in the market, our solution supercharges them.” adds Jenna.



Revolutionizing the Global Logistics and Supply Chain Arena

With a prime focus on supply chain, Shipamax has simplified the implementation of their offerings such that customers can quickly realize value. The company’s clients have greatly benefited from its solutions, bolstering its reputation as an expert in data entry automation.One success story has been Röhlig, a world-renowned intercontinental sea and air freight business.

Röhlig managed a large part of its operations manually and relied on a shared service centre team. To accommodate the required levels of efficiency as a rapidly scaling organization, Röhlig wanted to eliminate the manual processing of documents. Once the company implemented Shipamax, it witnessed great benefits instantly. Röhlig gained a transparent view of the documents and identified the hurdles that hindered appropriate processing. Users could determine if suppliers missed out on information or if it was incorrectly entered by an employee. Röhlig’s team could then effortlessly execute process improvement strategies and drive further improvements along the way. Shipamax enabled the client to conduct straight through processing of AP invoices and identify ways to double the STP rates.

On another occasion, Shipamax enabled Fracht to remove several touch points from their processes as well as reduce data extraction errors. With a highly efficient solution, Shipamax remains committed to empower many such logistics and supply chain businesses with simple technology to remain competitive in today’s growing digital world.

Shipamax grew by 9x in the last year alone, carving a unique niche in the space. The company is currently engaged with intermediaries, freight forwarders, customs brokers, 4PLs, and aims to expand its footprint to serve a variety of manufacturers and retailers across global supply chains. Evidently, Shipamax is on route to truly revolutionizing the global logistics and supply chain arena.